Poster Author Instructions

Reception & Poster Session: Thursday, 26 October, 2017 from 6:00pm - 7:30pm
Place: Potomac V-VI (Ballroom Level)
Set-up: Thursday, 5:00pm - 6:00pm
Take-down: Thursday, 7:30pm



    For an extended abstract to be included in the published conference proceedings for peer-reviewed posters, at least one of the poster's authors must be registered for the conference and present in Washington, D.C. during the poster session for presentation of the work.


    Each poster presenter will be able to display a rectangular poster with maximum dimension of 36in wide by 48in tall (91.5cm wide by 122cm tall).

    • Please prepare all materials in advance. We will not print posters or copy handouts.

    • Posters will be adhered directly to traditional conference poster backings. We will provide you with the necessary fasteners (pins and double-sided tape) to attach your poster to the backings.

    • Access to electrical outlets and adapter plugs will be limited.


    • Lettering should be simple, bold, and easily legible from a distance of 48in (122cm). Lettering for the title should be at least 1.5in (3.81cm) high. Under the heading, include the names of authors and their affiliations in smaller lettering.

    • In the body text, keep the number of words to a minimum: please remember that this is not a paper. Arrange the elements in a logical sequence: introduction or statement of the problem or issue, objectives of the research or project, methodology used (where appropriate), major findings or outcomes, interpretations or significance of findings or outcomes, and conclusions. Use numbers if necessary to ensure that readers can follow the sequence.

    • Illustrations and color will enhance the effectiveness of your presentation. Tables, figures, and photographs are encouraged. While you should consider graphic impact, note that simplicity and legibility are more important than artistic embellishments. The background of the poster may be any color, so long as there is a strong light-dark contrast between background and lettering.


    We will publish an image of the poster as a citable PDF document in the permanent online record of the conference.

    We create a shared Dropbox where you can upload your poster image file. We will issue Dropbox invitations on 20 October to the person listed with your poster submission as the principal contact for editorial correspondence. We will need to have the image of your poster uploaded as a PDF to the dropbox no later than Monday, 23 October 2017. We cannot guarantee that poster images uploaded after Monday, 23 October 2017 will be included in the online proceedings until after the conference is over.

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