Poster Author Instructions

Image: DC2014 Logo

Important Poster Dates/Times:

Poster Session: Friday, 11:00 - 12:30
Place: Room 103
Set-up: Thursday, 8:00 - 9:00 (During Registration)
Take-down: Friday, 5:30 - 6:00


INSTRUCTIONS:

  1. POSTER AUTHOR REGISTRATION:

    For an extended abstract to be included in the published conference proceedings for both peer-reviewed and best practice posters and demonstrations, at least one of the work's authors must be registered for the conference and present in Austin during the poster session for presentation of the work. If you require a formal letter of invitation for Visa application or other purposes, see the note at the bottom of this page.

  2. POSTER PREPARATION:

    Each poster presenter will be able to display a rectangular poster of the maximum dimension of 36in wide by 48in tall.

    • Please prepare all materials in advance. We will not print posters or copy handouts.

    • We will provide pins for mounting posters. If you need other materials to attach your poster such as double-sided adhesive tape, please bring these materials with you.

    • Access to electrical outlets will not be available.

    • Shared tables will be available.

  3. DESIGN CONSIDERATIONS:

    • Lettering should be simple, bold, and easily legible from a distance of 4ft (122cm). Lettering for the title should be at least 1.5in (38mm) high. Under the heading, include the names of authors and their affiliations in smaller lettering.

    • In the body text, keep the number of words to a minimum: please remember that this is not a paper. Arrange the elements in a logical sequence: introduction or statement of the problem or issue, objectives of the research or project, methodology used (where appropriate), major findings or outcomes, interpretations or significance of findings or outcomes, and conclusions. Use numbers if necessary to ensure that readers can follow the sequence.

    • Illustrations and color will enhance the effectiveness of your presentation. Tables, figures, and photographs are encouraged. While you should consider graphic impact, note that simplicity and legibility are more important than artistic embellishments. The background of the poster may be any color, so long as there is a strong light-dark contrast between background and lettering.

  4. PRINTING YOUR POSTER:

    Most presenters print their posters through hometown print shops and bring them on the plane in travel tubes. However, if you wish to print the poster in Austin, here are some nearby services:

    FedEx Office Print & Ship Center
    327 Congress Ave #100
    +1-512-472-4448 (phone)
    +1-512-472-4480 (fax)

    QuikPrint
    410 Congress Avenue
    congress@qpaustin.com
    +1 512-477-2014 (phone)
    +1 512-477-2465 (fax)

    UT Copy Services
    1925 San Jacinto Blvd.
    Austin, TX 78712-1059
    +1 512-471-1615 (phone)
    +1 512-471-4989 (fax)
    utcopy@austin.utexas.edu
    Located on the UT Austin campus

    Some services provide for sending the files electronically in advance of pickup.

    Caveats: Check with the service regarding necessary turn-around times and pickup hours.

  5. REVISED INSTRUCTIONS FOR SUBMITTING THE POSTER IMAGE FOR PUBLICATION:

    In addition to publishing your the extended abstract of your poster, we would also like to publish an image of the poster itself as a PDF document.

    We are simplifying our original instructions on your image file submission. We have created a shared Dropbox where you can upload your images. We will issue Dropbox invitations by email to all poster authors on Wednesday, October 1, 2014. If you already uploaded your poster image file using the old instructions, then we already have the file and you do not need to resubmit.

LETTERS OF INVITATION:

DCMI will provide letters of invitation upon request to support visa applications or to meet other needs. If you need a letter of invitation, please send an email to Stuart Sutton (sasutton@dublincore.net) with the following required information:

  1. Name of the person needing the letter

  2. Delivery address (including zip code)

  3. Inclusive travel dates (if needed by requester)

  4. Contact telephone number

  5. If expedited delivery is necessary, the name and account number of your courier service (DHL preferred)

  6. Please note in the email whether your request is as a regular delegate to the conference or as an accepted author of a paper or poster being presented.

Please note that if the letter must include the inclusive travel dates, those date must be provided in the request email by the you. DCMI has no means of reliable estimating the length of your journey from and back to your country.

DCMI will send you the signed letter as a PDF document attached to an email message sent to the email address of the person requesting the letter. Original signed copies will be sent by conventional U.S. mail service only on request. Please note that an original letter sent through the U.S. postal service may take from 2-3 weeks to deliver. If you need the letter by courier service for quicker delivery, you must provide the name of your international courier service and your account number so the cost of the service may be charged to your account.





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